WRITING CARDS
A card is a piece of
stiff paper that is folded in the middle and has a picture on the front of it,
used for sending somebody a message with your good wishes, an invitation, condolence,
etc. There are various kinds of cards depending on the occasion or event for
which the card is written.
1.
Postcard;
this is a card used for sending messages by post without an envelope,
especially one that has a picture on one side.
2.
Greeting
card; this is a card with a picture on the front and
a message inside that you send to somebody on a particular occasion such as
their birthday.
3.
Invitation
card; this is a card or piece of paper that you use to invite/
request somebody to attend or do something or to go somewhere.
We have cards written for the purpose of;
Ø Invitation
to wedding party, birthday party, graduation party, meetings, etc
Ø Expressing
Sympathy for illness, loss of a family member (condolence), loss of a job,
accident etc.
Ø Congratulations
for promotions, accomplishments, graduation, a new baby, etc
Ø Farewell
or best wishes for exams, journey, wedding, Happy Valentine, Merry Christmas, Happy
New Year, quick recovery, anniversary, etc
Ø Appreciation
card for participation, caring, achievements, performance, etc.
Key elements to consider
Ø Design: Cards should have an attractive design since they carry special
information.
Ø Date. It has to show the date of the event if it is an invitation card or
the date of the day it was sent to the addressee if it is another type of card.
Ø Heading/title. As we saw there are various kinds of cards. It is better to specify
the kind of the card you are sending.
Ø Sender. Indicate the name of the person who is sending the card.
Ø Receiver. Indicate the name of the receiver.
Ø Subject matter (the content of the card). Here you show the reason why you are sending
the card. It should be short, precise and to the point.
Ø Venue. Especially for invitation cards show where the event will take palace.
Ø Time. Indicate the time when the event is expected to begin and when it is
expected to end.
Ø R.S.V.P. Please reply (from French ‘répondez s'il vous
plaît’). This is special for responses for confirmation of
attending or excuses.
Look at
the following samples of cards
CARD
|
SAMPLE
|
||
INVITATION CARD
|
The family of Mr &Mrs Marwa Mwita of Tarime-Mara
has a pleasure of inviting
Chacha Ryoba
to a wedding party of their beloved daughter
Ghati Marwa
that will be held on 22nd September 2018 at CMG Motel from 6:00 p.m.
to 11:00pm.
YOU’RE ALL WELCOME
R.S.V.P.
0765656565
|
||
FAREWELL CARD
|
16th
February 2018
BEST
WISHES
Dear Bhoke,
I
received your letter informing me that you will be sitting for your NECTA
exam in November this year. May I take this opportunity to wish you all the
best in your exams. May God help you to pas with flying colours.
Your
friend,
John.
|
||
CONGRATULATION
CARD
These acknowledge someone’s
good fortune
|
16th February 2018
CONGRATULATIONS
Dear Peter,
Congratulations for your achievements that led to
your promotion. I wish you all the best as you undertake the new
responsibilities of your new post as a CEO of Samwiterson Company. May God be
with you forever and ever, Amen.
Your Friend,
Janeth.
|
||
SYMPATHY CARD
|
16th
February 2018
CONDOLENCE
Dear Mariam,
Please accept my sincere and heartfelt condolence
for the loss of your dear father. I will always remember him for his wisdom
and generosity.
Your friend,
Rhobi.
|
||
APPRECIATION
CARD.
|
13th July 2018.
APPRECIATION
Dear Juma,
I
really appreciate your loving kindness and a sympathetic heart for taking
care of my sick mother when I was away. Mother has greatly improved over the
past few weeks and her health is recovering faster than we expected. All this
is partly due to the care you gave her and the encouraging words you uttered
to her. I have nothing to pay you back but suffice it to say I really thank you
so much. God will pay you someday. Remember what goes around comes around. May God bless you abundantly.
Yours,
John.
|
||
POSTCARD
|
Dear Samson,
I hope God is on Your side.
Please respond when you get this message.
Paul Mwita.
|
WRITING MESSAGES
A. WRITING
TELEPHONE MESSAGES FROM CALLERS
The telephone is one of the fastest ways for one
person to get an important message to another. If the message cannot be given
directly, however, a third person must see to it that it gets through. That is
why you should know how to take telephone messages clearly and completely.
Tips for taking
telephone messages from callers.
1.
Don’t
depend on your memory. Write the message on a sheet of paper.
2.
Ask
the caller to spell or repeat anything you don’t understand.
3.
Write
clearly. Read the message back to the caller to be sure it is correct.
4.
Be
sure the message contains the following points;
a.
The
name of the person who gets the message (to whom? = Recipient)
b.
The
name of the caller (From whom?)
c.
The
time of call
d.
The
reason for the call (message)
e.
The
phone number of the caller
5.
Sign
the message with your name.
The
format of a telephone message from the caller
FORMAT
|
EXAMPLE
|
TO:
FROM:
PHONE
NO:
MESSAGE:
DATE
& TIME:
RECEIVER:
|
TO: Managing
Director
From: Mr Samson Marwa
Phone
No:
0765656565
Message: Mr. Samson has found out that the printer he
bought here does not work. So he wants to be refunded or the printer changed.
He asks you to call him back on the number above.
Date &
Time:
23rd June 2018 at 11:00 am
Received
by: Jane.
|
B. WRITING
MESSAGES ON MOBILE PHONES
Ø
Mobile
phone can be used to make phone calls or to send short text messages commonly
known as SMS. Writing a mobile SMS is largely dictated by the kind of the phone
you are using. If it is a screen-touch Smartphone then you will have to touch
the Message icon on your screen to
lead you to the SMS page. If you are using a phone with buttons you will have
to press the Menu button then use a navigation key to lead you to the message
icon, and then press ok to get the message page.
Ø
Some
phones require you to write the number of the recipient before you go to the
message page. Others allow you to finish drafting the message before inserting
the number of the recipient. You can insert the number either by typing it
manually if you have it by heart or by inserting it from the phone book. In
either way when you have finished drafting the message and inserted the number,
you will have to press or touch OK/SEND button or icon to get your message
through. Then you will receive a MESSAGE SENT feedback.
Ø
If
you have set a delivery report feedback, then you will receive a delivery
report when the recipient gets the message.
Ø
You
don’t need to type your name if the person on the other end has your number
saved in his/her phone book. You can only type your name if you are using a new
or unfamiliar number, or you are contacting that person for the first time.
No comments:
Post a Comment